Notice of 2023 Victorian Branch Meeting
NOTICE IS GIVEN that the Victorian Branch Meeting (VIC Branch Meeting) of members of the Association (Members) will be held as follows:
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Place:
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Videoconference via Zoom
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Date:
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Monday 27 November 2023
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Time:
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5:30 pm to 6:30 pm AEDT
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Zoom Details:
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Zoom details will be circulated upon Branch members’ registration.
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All times referenced in this notice and notes following are in Australian Eastern Daylight Time.
To vote at the VIC Branch Meeting, you must have a current Branch membership (and not be an Associate Branch Member) by midnight Monday 13 November 2023 and your membership rights must not be suspended for any reason.
ITEMS OF ORDINARY BUSINESS
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ITEM
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1.
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Acknowledgment of Country
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2.
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Appointment of Branch Meeting Chair by Ordinary Resolution
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3.
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Appointment of Branch Returning Officer by Ordinary Resolution
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4.
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Confirmation of Minutes of 2022 Branch Meeting by Ordinary Resolution
Refer to Annexure A
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5.
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Acceptance of Branch President’s Report by Ordinary Resolution
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6.
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Acceptance of Branch Secretary’s Report by Ordinary Resolution
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7.
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Setting of the number of Ordinary Branch Committee Members by Ordinary Resolution
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8.
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Election of Branch Committee Members for 2023-2024
Refer to Annexure B
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9.
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Ratification of Results of Election of 2023-2024 Branch Committee by Ordinary Resolution
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NOTES
1. Proxies
A Member is entitled to appoint another Member to attend, speak and vote at the VIC Branch Meeting, as the Member’s proxy, by completing a Proxy Form (Annexure C).
Proxy Forms that are submitted to the Association electronically or by post must be received by the Association by 5:30 pm AEDT on Sunday 26 November 2023:
· by email to: vic@aala.org.au
Proxy Forms that have been completed in hard copy must be received by the Branch Meeting Chair before 5:30 pm AEDT on Monday 27 November 2023.
Any Proxy Form that is not received in accordance with the above timeframes will not be valid for the VIC Branch Meeting.
2. Entitlement to Vote
For the purposes of the VIC Branch Meeting, a person is entitled to vote if:
- the person is a Branch Member of the Association (other than an Associate Branch Member);
- more than 10 business days have passed since he or she became a Branch Member; and
- the Branch Member’s membership rights are not suspended for any reason.
If you have not yet paid your membership fees for the 2023-2024 financial year, you must do so by midnight Sunday 12 November 2023. If you do not pay your membership fees for the 2023-2024 financial year by this time, you will NOT be eligible to vote at the Branch Meeting.
3. Inquiries
General inquiries should be directed to Jenny Au, Branch Secretary of the VIC Branch of the Association, by email to vic@aala.org.au.
Inquiries about elections should be directed to Jenny Si, Branch Returning Officer of the VIC Branch of the Association, by email to jenny.b.si@gmail.com
4. Attachments:
